You can also check the spelling in a document after you are finished typing. The Spelling and Grammar dialog box appears. The Options dialog box appears. Modifying text in a dictionary can be useful so that Spell Check does not mark certain words and names as misspelled. In order to remove words from or add words to a dictionary, you must first open the dictionary from the Custom Dictionaries dialog box.
Your changes to the dictionary are then saved for future use. The Custom Dictionaries dialog box appears. The Custom Dictionary appears. If this is your first time modifying the dictionary, the list will contain no items. When the dictionary recognizes a word as misspelled, the word is underlined with a wavy red line. You can correct misspelled text through the Quick menu or through a dialog box. For words that are often misspelled or mistyped, you may use AutoCorrect to automatically correct the mistakes as they are typed.
For information on correcting grammar, refer to Word Working with Grammar Check. You should have typed the letter exactly as it was, and left any spelling errors in. More than likely, the spelling mistakes are underlined in red in your document. Anything with a wiggly green line under it is a grammatical error, or what Microsoft Word insists is a grammatical error.
The easiest way to correct spelling mistakes is to right click any word that has a red wavy underline. You'll then see a menu appear In later versions of Word, you might not see the formatting toolbar at the top.
In the image above, we've clicked with the right-hand mouse button on the incorrectly spelt "counsil". The menu that appears shows three alternative words: counsel, council, and counsels.
We meant council, of course. Click this option with your left mouse button to replace the misspelt word. The red wavy underline will disappear. Incidentally, don't worry about the box that appears above the menu as we'll get to formatting options in a later section.
Do the same with the other two misspellings in your letter, and then save your work. Now highlight the address you added to the right. To check more than one word at a time, you can bring up the Spelling and Grammar dialogue box. To see it, click on the Review tab at the top of Word. On the Review tab, locate the Proofing section. This one:. This dialogue box allows you to do most of the things you can do by right-clicking a misspelt word.
The Suggestions area lists alternatives to the word you're trying to correct. The suggestion for our fictional town of Evercrease is for two separate words, Ever and Crease. If spelling or grammatical errors aren't marked, automatic checking might be turned off. You can turn on the automatic spelling and grammar checker. When you see a spelling or grammatical error that you want assistance fixing, right-click on the underlined word or phrase and choose one of the options to fix the error.
If Office is flagging words as misspelled but you have it spelled the way you want it, select Add to Dictionary to teach Office not to flag that word as misspelled in the future. For more information on this see: Add or edit words in a spell check dictionary. If you don't want Office to mark potential errors with squiggly lines while you are working, you can turn automatic spelling and grammar checking off:. Select or clear the Check spelling as you type check box.
In programs that have automatic grammar checking, you may also select or clear the Mark grammar errors as you type check box. Note: In Word, you can turn the spelling checker on or off for the document you're working with or for all new documents. Select an option in the Exceptions for list, and then select or clear the Hide spelling errors in this document only and Hide grammar errors in this document only check boxes.
If you don't want Office to check grammar at all either when running a spell check or automatically as you type , you can turn it off:. Clear the Mark grammar errors as you type and Check grammar with spelling check boxes.
Note: Not every Office program will have both of these options. In Word, Outlook, PowerPoint or newer , you can force a recheck of the words and grammar that you previously skipped by doing the following:. Click Yes when you see the warning message about resetting the spelling and grammar checker. Click OK in the dialog box to get back to the document, and then run the spelling and grammar checker again. Test your document's readability. The spelling and grammar checker isn't working as expected.
Select grammar and writing style options in Office and earlier. Add words to your spell check dictionary. The spelling or grammar checker isn't checking words in a different language correctly. Choose AutoCorrect options for capitalization, spelling, and symbols. Check spelling before sending a message in Outlook.
Office for Mac applications automatically check for potential spelling and grammatical errors as you type. Word marks potential spelling errors with a red squiggly line, and potential grammatical errors are marked with a green squiggly line. Tip: If spelling or grammatical errors aren't marked, you might need to turn on automatic spelling and grammar checking, which is explained in the next procedure. When you see a spelling or grammatical error, Control click the word or phrase and choose one of the options.
If Word has incorrectly flagged a word as misspelled and you want to add that word to your dictionary so that Word will properly recognize it in the future see Add or edit words in a spell check dictionary. Under Grammar , check or clear the Check grammar as you type box. Under Suggestions , click the word you want to use, and then click Change. For a grammatical error, click Next Sentence to skip that instance of the error and move to the next error. To skip a misspelled word in all documents, click Add to add it to the dictionary.
This only works for misspelled words. After you correct, ignore, or skip an error, Word moves to the next one. You can clear or reset the list of Ignored Words and Grammar so Word will check for spelling and grammar issues you previously told it to ignore. Note: When you reset the list of Ignored Words and Grammar, the list is cleared only for the currently open document. Any spelling or grammar issues you told Word to ignore in other documents won't be affected. Word displays a warning about the operation resetting the spelling checker and the grammar checker.
By default, Outlook checks for spelling errors as you type.
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