Question Papers. Textbook Solutions MCQ Online Tests. Important Solutions. Question Bank Solutions Time Tables. Advertisement Remove all ads. Distinguish Between. Confirmation of the appointment of Auditor. Date of next meeting. It is drawn up by the secretary consultation with the Chairman.
The importance or necessity of agenda is pointed out below: 1. It informs the persons to be attended at the meeting 2. Free discussion is possible 3. Decisions are taken easily 4. Exchange of opinions is possible before meeting 5. It ensures that only matters relevant to that particular meeting are discussed 6.
It facilitates the preparation of the minutes. It is taken on the elaborate discussion of the agenda. It is a list of motions and resolutions adopted after detailed discussion of persons attended in the meeting, preserved it for decision making and policy implementation.
The minutes must be concluded by the signatures of the Chairman, secretary, and other authorized person of the meeting. Definition: Agenda: is an official list of things to be done or dealt with at particular meetings. Minutes: The official records of discussions held and decisions taken at a meeting are called minutes. Preparation: Agenda: drawn up by the secretary in consultation with the Chairman. Minutes: are generally written by the secretary of the organizational unit. Minutes :Preservation of the resolution of the meeting for future reference.
Authority: Agenda: Top level management gets and things over the agenda. Minutes: All members at the meeting discuss and take decisions 5. Read out Agenda: At the beginning of the meeting it is read out.
Minutes: At the next meeting it is read out. Approval Agenda: It need not requires to be approved earlier. Minutes: It needs to be approved by the members at the next meetings.
Where Written Agenda: It is generally written in the notice board. Minutes: It is written in the company's minutes book. Present: Mr. C Directors Mr. Agenda are considered to be the list prepared before the meeting, which contains all the important topics that need to be discussed in the meeting. It is sent to all the members and is approved by the Chairman only.
It gives the member knowledge about what is going to be discussed. The Minutes is the record of all the discussed topics in the meeting; it is prepared after the meeting ends by the secretary and confirmed by the chairman after getting the approval by its members.
It is prepared at the time of the meeting or after the meeting. It is read out in the next meeting. It is must be approved by the participating members of the meeting. It is written in the resolution book. It includes complete motion and resolutions of the meeting. It is passed by the members of the meeting. It is duly signed by the chairperson of the meeting. Minutes refers to the official record of the proceedings of a formal meeting.
Minutes are important to remind what happened during a meeting on a future date if people forget. The minutes are a step by step summary of what exactly did happen in the meeting, what motions were brought for and passed, etc.
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